Work Integrated Learning Placement Software
Seamlessly Manage WIL Experiences Across Disciplines
Smarter Work Integrated Learning Management
InPlace simplifies Work Integrated Learning (WIL) placement management, offering centralized visibility, compliance tools, and powerful analytics to track student performance and outcomes.
Powerful Central Visibility
Manage Compliance and Risk
Master Student Outcome Reporting
Designed for WIL programs, InPlace provides four powerful allocation models configurable for any discipline or experiential learning format. Gain central visibility and management of all WIL experiences, employer partnerships, and student placements. Ensure compliance with accreditation standards using built-in risk management tools. Leverage real-time analytics and reporting to measure placement effectiveness, track student progress, and optimize outcomes. With InPlace, institutions can streamline operations and empower students with transformative learning experiences.
You’ll stress less with InPlace by your side.
Designed with WIL in Mind
Four powerful allocation models configurable for any discipline and experiences
Central visibility and management of all WIL experiences and employers/contacts
Compliance and risk management tools to ensure compliance with accreditation
Powerful analytics and reporting for insights into student performance, placement effectiveness, and outcomes
Transform the Placement Process
With InPlace, key features come standard, allowing you to transform your placement operation. Streamline processes, maximize efficiency, unlock valuable data, meet regulatory standards, and exceed student expectations – all while easing your administrative burdens.
Centralized Placement Management
An intuitive interface for placement coordinators provides complete visibility and control over the entire placement program. From placement allocation to schedule management to communications tools, InPlace is a one-stop software for all your placement needs.
Multiple Placement Allocation Methods
Four different allocation methods to fit every program design: automatic rule-based allocation, student self-selection, student self-sourced placements, and employer-advertised placements. InPlace helps you configure the set-up that’s right for your program, ensuring intelligence and ease with all future placements.
Student Placement Preferencing
Designed with the student experience in mind, InPlace allows you to configure placement preferencing based on factors such as geographic location, students’ specializations, required rotational placements, and more.
Send Placement Requests
Use InPlace to send, track, and approve placement requests to your agency database. Send out targeted requests based on categories, disciplines, student-to-employer matching, or even required experiences. Customizable email templates and bulk communication options make this a breeze.
Timesheets & Schedule Management
An all-in-one system to track student timesheets, attendance, rosters, and placement blocks. Students even have their own portal with easy-to-use timesheets and calendar functions.
SRS, CRM, and LMS Integrations
InPlace integrates with most external or legacy system, allowing you to easily migrate data, reduce data entry and improve data accuracy, saving you money. Seamlessly integrate with your student record system (SRS), customer relationship managmement system (CRM), financial management system (FMS), or learning management system (LMS) to track and monitor student progress.
Communications Tools
Extensive individual and bulk communication capabilities for online, email, and text; customizable templates, message boards, distribution lists, and more. Tons of preconfigured templates to help you quickly and easily generate communications to users.
Powerful Reporting
A core feature when preparing for accreditation reporting. Access your data easily with various reporting options tailored to student, cohort, or custom reporting categories. Even deep-dive your data store for statistics, benchmarks, and insights about your placements, employer partners, revenue, costs, and more.
Manage Agency Partnerships & Agreements
Manage your agency database and all affiliation agreements, and track personnel credentials and licenses. Placements typically require contractual agreements between educational institutes and employers. Use InPlace to manage all your employer agreements from one location.
Compliance Management
Specify and track student and employer compliance with the Attribute Verification Console, ensuring all prerequisites are met prior to placements. Easily flag missing items for follow-up and completion. InPlace integrates with partners offering industry-leading compliance and validation solutions; such as fit2work (Equifax, Australia) and Complio (American Databank, USA).
Custom User Portals & Management
Configurable, feature-rich interfaces for students, employers, academics, supervisors, and administration staff. All user interfaces are mobile-optimized. Access is controlled via the administrator’s account, ensuring users have access to only what they need to be successful.
Navigate Accreditation
Simplify annual accreditation reporting with tailored reports and custom reporting capabilities.
Dedicated Support Team
We know onboarding a new software is a big lift! That’s why all InPlace clients get dedicated onboarding and ongoing support teams to ensure program success.
Advanced Features
Log Book
Replace outdated paper logs! Students can use their mobile devices to capture and track practical activities while on placements. Empower them to monitor competency progressions. Supervisors can review and approve log books in one integrated system.
Surveys and Assessments
InPlaces’ survey and assessment tool gives you the power to create custom surveys and assessments for students, preceptors, or faculty, with the added ability to administer multiple-party evaluation responses pre-mapped to standards for automated reporting on student outcome progressions. All data can be tied to custom reporting outputs.
Agency "Advertisements"
Source placements or other opportunities from employers and post these as advertisements for students to apply. It can also be used to advertise extra-curricular opportunities for students to view and apply to, for example, work experience, seminars, exchange programs, volunteering, internships, industry events, and much more.
Online Form Building (InFlow)
InFlow is a flexible tool for building online forms and workflows and can convert paper-based forms or processes into electronic format. Create mobile-friendly placement forms, including placement agreements, student agreements, and pre-placement checklists.
InPlace Analytics
InPlace Analytics uses powerful visualisations to show how effectively institutes connect their students with workplaces through InPlace. Reports can be customised to provide meaningful near real-time reporting on WIL data. Using survey data, institutes can even learn how employable their students are, which placements most lead to graduate roles, and how well students can apply the skills learned in he classroom to the real world.
Talk to InPlace
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InPlace Partners Agree
InPlace has transformed the administrative processes of managing thousands of placements each year. Not only has it allowed us to communicate more effectively with students and tutors, but it has also helped mitigate data risks. The real-time insights from reporting have enabled our academic teams to respond to issues as they arise, thus ensuring a better placement experience for all.
Dr. Mary Kelly
Academic Dean, Hibernia College
InPlace gives Federation University a single source for arranging and managing our students’ work-integrated learning placements. It has the flexibility required to allow usage across all of our discipline areas and is backed up by a responsive and friendly support team. InPlace adds real value to our placement process and to our student experience.
Brooke Adam
Placement System Coordinator, Federation University
What I like best about InPlace Software is how it significantly enhanced the efficiency of our Youth Employment program. The platform streamlined processes, improved productivity, and seamlessly managed tasks. With the support of our analyst’s exceptional project management and his proactive problem-solving, the implementation process was smooth and well-coordinated. Even with a tight timeline, our biggest hurdle, InPlace was never a limiting factor. The software features, combined with InPlace’s analyst’s thorough guidance and quick responses, made the entire experience highly effective and stress-free.
Patricia Josue
Junior Achievement of South Florida
Our partnership with InPlace marks a transformative step in strengthening St. Clair College’s commitment to experiential and work-integrated learning. The new integrated platform streamlines processes and provides robust, centralized support for our students, faculty, and industry partners. We’re excited to expand these benefits with the launch of the job board and further rollouts in the coming year, enhancing access to practical experiences that prepare our students for career success.
Pat Papadeas
Director of Academic Operations, St. Clair College
InPlace provides total data management—everything related to field and student teaching requirements is housed in one area. This helps a ton with our compliance obligations and allows me to focus on the students themselves rather than worrying about our data.
Stephanie Peterson
St. Cloud State University
Your Trusted Partner, Worldwide
For over sixteen years, InPlace has provided the highest levels of partnership, data security and customer service standards.
- SOC2/ISO3000
- Microsoft Platinum Partner
- Integration with all leading Student Record System providers including Ellucian, Jenzabar, Oracle and more
- Global background check integrations with Checked, fit2work, Complio, and Synergy
- Accessibility compliance: WCAG Level AA 2.2
- Cloud-based data hosting within your country of origin
- Local, dedicated Support Teams for all clients
- Competitive pricing with flexible payment models
- Region-specific User Groups for all clients
Global Strategic Placement Partnerships
Featured Stories
Universities worldwide use InPlace to enhance their student placement experience, save, time, and give them full visibility and control into reporting.
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InPlace Software is wholly owned by QuantumIT. We’re all about delivering better business outcomes through smart solutions.
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