Career Services Placement Software
Purpose-Built for Internships, Experiential and Co-Operative Learning
Smarter Career Placement Management
InPlace is designed for career services teams, making it easy to manage internships, co-operative learning, and experiential learning placements. Build employer networks, streamline workflows, and connect students to the right opportunities.
Master Internship Placements
Manage Employer Networks
Navigate Interview Schedules with Ease
With InPlace, career services gain complete visibility and control over placements. Manage employer and contact networks with institution-wide access. Run targeted campaigns to find and arrange high-impact opportunities. Track student engagement with powerful workflows that ensure only relevant students receive opportunities. Utilize flexible allocation models, including interviews and preferencing, to match students effectively. InPlace integrates seamlessly with existing systems, reducing administrative workload and enhancing placement outcomes. Empower students, engage employers, and optimize experiential learning with InPlace.
You’ll stress less with InPlace by your side.
Designed with Career Services in Mind
Better manage your employer and contacts network with university-wide visibility
Find and arrange experiences through campaigns
Target only relevant students with powerful workflows that track engagement
Flexible allocation models with interviews, preferencing
Transform the Placement Process
With InPlace, key features come standard, allowing you to transform your placement operation. Streamline processes, maximize efficiency, unlock valuable data, meet regulatory standards, and exceed student expectations – all while easing your administrative burdens.
Centralized Placement Management
An intuitive interface for placement coordinators provides complete visibility and control over the entire placement program. From placement allocation to schedule management to communications tools, InPlace is a one-stop software for all your placement needs.
Multiple Placement Allocation Methods
Four different allocation methods to fit every program design: automatic rule-based allocation, student self-selection, student self-sourced placements, and employer-advertised placements. InPlace helps you configure the set-up that’s right for your program, ensuring intelligence and ease with all future placements.
Student Placement Preferencing
Designed with the student experience in mind, InPlace allows you to configure placement preferencing based on factors such as geographic location, students’ specializations, required rotational placements, and more.
Send Placement Requests
Use InPlace to send, track, and approve placement requests to your agency database. Send out targeted requests based on categories, disciplines, student-to-employer matching, or even required experiences. Customizable email templates and bulk communication options make this a breeze.
Timesheets & Schedule Management
An all-in-one system to track student timesheets, attendance, rosters, and placement blocks. Students even have their own portal with easy-to-use timesheets and calendar functions.
SRS, CRM, and LMS Integrations
InPlace integrates with most external or legacy system, allowing you to easily migrate data, reduce data entry and improve data accuracy, saving you money. Seamlessly integrate with your student record system (SRS), customer relationship managmement system (CRM), financial management system (FMS), or learning management system (LMS) to track and monitor student progress.
Communications Tools
Extensive individual and bulk communication capabilities for online, email, and text; customizable templates, message boards, distribution lists, and more. Tons of preconfigured templates to help you quickly and easily generate communications to users.
Powerful Reporting
A core feature when preparing for accreditation reporting. Access your data easily with various reporting options tailored to student, cohort, or custom reporting categories. Even deep-dive your data store for statistics, benchmarks, and insights about your placements, employer partners, revenue, costs, and more.
Manage Agency Partnerships & Agreements
Manage your agency database and all affiliation agreements, and track personnel credentials and licenses. Placements typically require contractual agreements between educational institutes and employers. Use InPlace to manage all your employer agreements from one location.
Compliance Management
Specify and track student and employer compliance with the Attribute Verification Console, ensuring all prerequisites are met prior to placements. Easily flag missing items for follow-up and completion. InPlace integrates with partners offering industry-leading compliance and validation solutions; such as fit2work (Equifax, Australia) and Complio (American Databank, USA).
Custom User Portals & Management
Configurable, feature-rich interfaces for students, employers, academics, supervisors, and administration staff. All user interfaces are mobile-optimized. Access is controlled via the administrator’s account, ensuring users have access to only what they need to be successful.
Navigate Accreditation
Simplify annual accreditation reporting with tailored reports and custom reporting capabilities.
Dedicated Support Team
We know onboarding a new software is a big lift! That’s why all InPlace clients get dedicated onboarding and ongoing support teams to ensure program success.
Advanced Features
Log Book
Replace outdated paper logs! Students can use their mobile devices to capture and track practical activities while on placements. Empower them to monitor competency progressions. Supervisors can review and approve log books in one integrated system.
Surveys and Assessments
InPlaces’ survey and assessment tool gives you the power to create custom surveys and assessments for students, preceptors, or faculty, with the added ability to administer multiple-party evaluation responses pre-mapped to standards for automated reporting on student outcome progressions. All data can be tied to custom reporting outputs.
Agency "Advertisements"
Source placements or other opportunities from employers and post these as advertisements for students to apply. It can also be used to advertise extra-curricular opportunities for students to view and apply to, for example, work experience, seminars, exchange programs, volunteering, internships, industry events, and much more.
Online Form Building (InFlow)
InFlow is a flexible tool for building online forms and workflows and can convert paper-based forms or processes into electronic format. Create mobile-friendly placement forms, including placement agreements, student agreements, and pre-placement checklists.
InPlace Analytics
InPlace Analytics uses powerful visualisations to show how effectively institutes connect their students with workplaces through InPlace. Reports can be customised to provide meaningful near real-time reporting on WIL data. Using survey data, institutes can even learn how employable their students are, which placements most lead to graduate roles, and how well students can apply the skills learned in he classroom to the real world.
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Client Quotes
Our partnership with InPlace marks a transformative step in strengthening St. Clair College’s commitment to experiential and work-integrated learning. The new integrated platform streamlines processes and provides robust, centralized support for our students, faculty, and industry partners. We’re excited to expand these benefits with the launch of the job board and further rollouts in the coming year, enhancing access to practical experiences that prepare our students for career success.
Pat Papadeas
Director of Academic Operations, St. Clair College
We moved what we had as “placement administrators” to “business advisors.” It enabled the team to use that time more effectively to carry out their jobs, in terms of engaging with students face to face, picking up the phone to businesses, and actually going to and visiting the organisations. Previously, their roles had been very administrative; they were very much behind the screen. Nobody was made redundant; it was very much about enhancing the role of the team so they could do their job better.
Rachel Heyes
Employability Business Engagement Manager, NTU
The flexibility of InPlace, which enables it to handle multiple placement models used by the disciplines, was a key factor in the selection. This was proven by the efficiency of the rollout and the functionality available in the product to support all of the university’s schools doing work placements.
Mark Westerman
WPL Systems Manager, Office of the Deputy Vice-Chancellor, Charles Sturt University
My experience with the InPlace platform has been excellent. We are very happy with the system. Our team is confident that the platform will continue to improve and evolve over time.
Patricia Josue
Junior Achievement of South Florida
Your Trusted Partner, Worldwide
For over sixteen years, InPlace has provided the highest levels of partnership, data security and customer service standards.
- SOC2/ISO3000
- Microsoft Platinum Partner
- Integration with all leading Student Record System providers including Ellucian, Jenzabar, Oracle and more
- Global background check integrations with Checked, fit2work, Complio, and Synergy
- Accessibility compliance: WCAG Level AA 2.2
- Cloud-based data hosting within your country of origin
- Local, dedicated Support Teams for all clients
- Competitive pricing with flexible payment models
- Region-specific User Groups for all clients
Global Strategic Placement Partnerships
Featured Stories
Universities worldwide use InPlace to enhance their student placement experience, save, time, and give them full visibility and control into reporting.
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InPlace Software is wholly owned by QuantumIT. We’re all about delivering better business outcomes through smart solutions.
As an independent software company our people, intellectual property and methodologies make it happen.