Placing Rehabilitation, Therapy Students, and More
InPlace simplifies clinical placements for physical therapy (PT), occupational therapy (OT), speech-language pathology (SLP) programs – and more. Optimize scheduling, track competencies, and enhance collaboration with employers and supervisors.
Master Clinical Placements
Manage Student Competency Assessments
Navigate Accreditation with Ease
Designed for Allied Health programs, InPlace offers robust clinical placement allocation and scheduling tools. Manage and analyze student clinical logs with real-time insights: track competencies and performance to support accreditation requirements. Strengthen connections with employers, clinicians, and supervisors through a centralized network, ensuring students gain meaningful, high-quality experiences. With flexible workflows and seamless system integration, InPlace reduces administrative complexity—so you can focus on student success.
You’ll stress less with InPlace by your side.
Designed with Allied Health in Mind
Powerful clinical placement allocation and scheduling
Manage and analyse student clinical logs
Track and manage competencies and performance for accreditation
Better manage your employer, clinicians and supervisor network
Transform the Placement Process
With InPlace, key features come standard, allowing you to transform your placement operation. Streamline processes, maximize efficiency, unlock valuable data, meet regulatory standards, and exceed student expectations – all while easing your administrative burdens.
Centralized Placement Management
An intuitive interface for placement coordinators provides complete visibility and control over the entire placement program. From placement allocation to schedule management to communications tools, InPlace is a one-stop software for all your placement needs.
Multiple Placement Allocation Methods
Four different allocation methods to fit every program design: automatic rule-based allocation, student self-selection, student self-sourced placements, and employer-advertised placements. InPlace helps you configure the set-up that’s right for your program, ensuring intelligence and ease with all future placements.
Student Placement Preferencing
Designed with the student experience in mind, InPlace allows you to configure placement preferencing based on factors such as geographic location, students’ specializations, required rotational placements, and more.
Send Placement Requests
Use InPlace to send, track, and approve placement requests to your agency database. Send out targeted requests based on categories, disciplines, student-to-employer matching, or even required experiences. Customizable email templates and bulk communication options make this a breeze.
Timesheets & Schedule Management
An all-in-one system to track student timesheets, attendance, rosters, and placement blocks. Students even have their own portal with easy-to-use timesheets and calendar functions.
SRS, CRM, and LMS Integrations
InPlace integrates with most external or legacy system, allowing you to easily migrate data, reduce data entry and improve data accuracy, saving you money. Seamlessly integrate with your student record system (SRS), customer relationship managmement system (CRM), financial management system (FMS), or learning management system (LMS) to track and monitor student progress.
Communications Tools
Extensive individual and bulk communication capabilities for online, email, and text; customizable templates, message boards, distribution lists, and more. Tons of preconfigured templates to help you quickly and easily generate communications to users.
Powerful Reporting
A core feature when preparing for accreditation reporting. Access your data easily with various reporting options tailored to student, cohort, or custom reporting categories. Even deep-dive your data store for statistics, benchmarks, and insights about your placements, employer partners, revenue, costs, and more.
Manage Agency Partnerships & Agreements
Manage your agency database and all affiliation agreements, and track personnel credentials and licenses. Placements typically require contractual agreements between educational institutes and employers. Use InPlace to manage all your employer agreements from one location.
Compliance Management
Specify and track student and employer compliance with the Attribute Verification Console, ensuring all prerequisites are met prior to placements. Easily flag missing items for follow-up and completion. InPlace integrates with partners offering industry-leading compliance and validation solutions; such as fit2work (Equifax, Australia) and Complio (American Databank, USA).
Custom User Portals & Management
Configurable, feature-rich interfaces for students, employers, academics, supervisors, and administration staff. All user interfaces are mobile-optimized. Access is controlled via the administrator’s account, ensuring users have access to only what they need to be successful.
Navigate Accreditation
Simplify annual accreditation reporting with tailored reports and custom reporting capabilities.
Dedicated Support Team
We know onboarding a new software is a big lift! That’s why all InPlace clients get dedicated onboarding and ongoing support teams to ensure program success.
Advanced Features
Log Book
Replace outdated paper logs! Students can use their mobile devices to capture and track practical activities while on placements. Empower them to monitor competency progressions. Supervisors can review and approve log books in one integrated system.
Surveys and Assessments
InPlaces’ survey and assessment tool gives you the power to create custom surveys and assessments for students, preceptors, or faculty, with the added ability to administer multiple-party evaluation responses pre-mapped to standards for automated reporting on student outcome progressions. All data can be tied to custom reporting outputs.
Agency "Advertisements"
Source placements or other opportunities from employers and post these as advertisements for students to apply. It can also be used to advertise extra-curricular opportunities for students to view and apply to, for example, work experience, seminars, exchange programs, volunteering, internships, industry events, and much more.
Online Form Building (InFlow)
InFlow is a flexible tool for building online forms and workflows and can convert paper-based forms or processes into electronic format. Create mobile-friendly placement forms, including placement agreements, student agreements, and pre-placement checklists.
InPlace Analytics
InPlace Analytics uses powerful visualisations to show how effectively institutes connect their students with workplaces through InPlace. Reports can be customised to provide meaningful near real-time reporting on WIL data. Using survey data, institutes can even learn how employable their students are, which placements most lead to graduate roles, and how well students can apply the skills learned in he classroom to the real world.
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InPlace Partners Agree
My favorite things about InPlace Software are the ability to impersonate students for troubleshooting, the ease of approving placements, and the system’s flexibility for tracking supervisors and assessments. The system has streamlined (our) approval processes and placement tracking. InPlace has made it easier to gather and submit data for accreditation purposes.
Kelly Fallon
Director of Social Work, Northern Kentucky University
I appreciate the positive experience we’ve had with InPlace. The platform has significantly improved the efficiency of our program, and the support from the InPlace team has been reliable. We look forward to the upcoming adjustments to the timesheet format, which will benefit our students. As we prepare for our first full cycle with the system, I value the InPlace team’s proactive approach to ensuring a smooth implementation. We’re eager to see how InPlace continues to evolve and improve over.
Patricia Josue
Junior Achievement of South Florida
I have been using InPlace for seven months and can say without hesitation that it has exceeded my expectations in every aspect! The program itself makes placement management simple, fast, and effective. I recommend InPlace unreservedly!
Justine Hamilton
MClSc, Reg CASLPO, MBA, Director of Clinical Education and Assistant Professor, McMaster University
InPlace encompasses so many facets of clinical coordination. It is extremely powerful but, at the same time, readily malleable to fit the needs of an institution. It does what it needs to do in the most efficient way.
Shahn Butt
Clinical Placement Coordinator, Cambrian College of Nursing
InPlace provides a single space to maintain records, arrange placements, and support assessment and reporting requirements with transparency and ease. It immediately updates in real-time, providing collaboration across users and supporting students, supervisors, and faculty in clinical experiences. Most importantly – it saves time and efficiency! I can customize my assessments, logbooks, and reports – and when I’m stuck, the InPlace service team can assist quickly.
Stephanie Peterson
St. Cloud State University
Your Trusted Partner, Worldwide
For over sixteen years, InPlace has provided the highest levels of partnership, data security and customer service standards.
- SOC2/ISO3000
- Microsoft Platinum Partner
- Integration with all leading Student Record System providers including Ellucian, Jenzabar, Oracle and more
- Global background check integrations with Checked, fit2work, Complio, and Synergy
- Accessibility compliance: WCAG Level AA 2.2
- Cloud-based data hosting within your country of origin
- Local, dedicated Support Teams for all clients
- Competitive pricing with flexible payment models
- Region-specific User Groups for all clients
Global Strategic Placement Partnerships
Featured Stories
Universities worldwide use InPlace to enhance their student placement experience, save, time, and give them full visibility and control into reporting.
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InPlace Software is wholly owned by QuantumIT. We’re all about delivering better business outcomes through smart solutions.
As an independent software company our people, intellectual property and methodologies make it happen.