Hospital Network Saves 2,000 Hours With Clinical Placement Management Software

A major US hospital network saved 2,000 hours per year by digitizing its clinical placement management software with InPlace Network.

About Our Client

Our client is one of the largest and most prestigious private sector healthcare employers in the United States, employing over 20,000 staff across 8 facilities. They receive more than 2 million patient visits annually. In partnership with major Ivy League medical schools, our client annually hosts over 2,500 clinical placement and work-experience students across its network.

Results at a Glance

Major United States Healthcare Employer saw benefits across the board.

Saved 2000 hours per year on placement administrative tasks.

Fully deployed in 5-weeks across the entire hospital network.

Staff are now 40% more time-efficient by combining disparate systems.

Work experience for students. It should not be that difficult.

Employers who offer student work experience and clinical placements at high volume, such as Hospitals, Health providers, and large corporations, find the process to be administratively overwhelming. Placement administrators and coordinators struggle to manage the intake of thousands of students from various disciplines and educational institutions.

InPlace Network simplifies the process for employers who manage the end-to-end work experience of clinical and non-clinical students.

InPlace Network improvements include:

Establishing future capacity based on department/ward and supervisor
availability
Allocation of the right student to the right experience based on availability
Tracking all student activity while they are on site
Online assessments, allowing for long-term resource and skills planning

On average, employers are up to 40% more time-efficient using InPlace Network than with traditional tools such as Excel, email, and disparate systems. InPlace Network digitizes the process for all stakeholders. Education Institute staff, students, placement administrators, and supervisory staff all have access to real-time placement data using the advanced online platform.

The Challenges of a Manual Workflow

As one of the largest hospitals and most prestigious private-sector healthcare employers in the United States, managing thousands of student clinical placements was a substantial undertaking. The network-wide Placement Program Coordinator inherited dated legacy systems and processes to manage these clinical placements.

The cumbersome administrative manual process placed significant strain on staff. Hospital nurses, supervisors, and administrative staff had to dedicate an increasing proportion of their time to handling placement logistics rather than patient care. The operational costs of this process inefficiency were mounting.

Transitioning to an automated, digitized solution

Our client identified the opportunity to reduce their immense administrative workload by adopting InPlace Network. In just 5 weeks, the off-the-shelf InPlace Network product was configured and deployed to the whole hospital. During the deployment period, the InPlace Network onboarding team initially configured 4,500 clinical nursing students in the system.

System configuration, training and staff change management can only be achieved with a client and vendor committed to active collaboration. The InPlace Network implementation was a great example of two parties working to achieve shared business objectives.

InPlace Network allows our clients to achieve their future strategic objectives, such as delivering a scalable solution that supports aggressive growth and differentiating themselves in the market by adopting global best-practice tools.

The benefits of adopting a global best-practice solution

InPlace Network is successfully deployed to all facilities within our client’s network. Each year, the system supports them in hosting over 2,500 clinical nursing students across eight physical locations.

InPlace Network Delivers Core Benefits

2,000 hours per annum saved by eliminating inefficient administration processes in managing placements
Removal of manual data input, avoiding human error, and improving data integrity
Highly secure cloud-hosted system, accessible from any internet-enabled device
Paperless records, improved data quality, and security
Improved workforce planning as student assessments are digitized, reliable, and accessible long-term

InPlace Network has successfully delivered a streamlined clinical placement workflow. Tangible operational efficiencies are apparent; staff involved in student clinical experience can now spend more time with patients and less time with spreadsheets!

Moving forward, our client plans to expand the use of InPlace Network from clinical placements to other health disciplines, such as Medicine and Social Work.

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