Chisholm Institute cuts placement admin by 75% with InPlace Software

Victoria’s leading TAFE, the Chisholm Institute, reduced placement admin work by 75% using InPlace, managing 2,000 student placements per year on a single platform.

The result: less admin, better compliance visibility, and more time for coordinators to focus on students.

Victoria's Leading TAFE, Chisholm Institute

Chisholm Institute delivers a range of health and community services programs in which students complete practical placements as part of their qualifications. With around 2,000 students moving through placements every year, managing compliance, host relationships and student progress is a significant undertaking.

The team needed a solution that could match the scale and complexity of the work. The answer was a purpose-built platform.

2,000

Students placed every year

5

Health & Community Services Programs

75%

Faster contingency day processing

The Challenge: Managing Placements at Scale is Complex

Like many institutions managing placements at scale, Chisholm’s team relied on a combination of spreadsheets and email to keep things running. It worked, but as volumes grew, the team recognised there was an opportunity to work more efficiently and gain better visibility across the programme.

The Starting Point

Placement tracking managed across emails and spreadsheets
Compliance and status updates compiled manually
Contingency scheduling required multiple steps and systems
Student communications sent individually by email
Reporting on host capacity and completions required manual effort

With InPlace

One centralised platform for the entire placement lifecycle
Live dashboards for compliance, hours and assessments
Contingency scheduling resolved in under 10 minutes
Bulk communications via the built-in student portal
Instant reports on hosts, completions and capacity gaps

The Solution: A Platform Designed for Exactly This Kind of Work

Chisholm implemented InPlace, a platform designed specifically for work-integrated learning programmes. The team was up and running quickly, with the difference felt immediately.

In one platform, the team now manages everything: allocating students to host organisations, tracking compliance requirements, logging placement hours, coordinating supervisor assessments, and communicating with students. No switching between systems. No manual reconciliation.

“The biggest benefit is the centralised platform that eliminates scattered emails and spreadsheets. It gives you clear, real-time visibility and control over the entire placement lifecycle, covering allocation, compliance, hours tracking and assessments.”

Jawed Atahi – Placement Coordinator, Chisholm Institute

Results for TAFE Placement Admins

Chisholm Institute now manages around 2,000 student placements annually across five programmes, with far greater confidence, speed, and visibility than before.

“When a student needs a contingency day due to illness, I can now check host availability, request the additional booking, and notify the student and supervisor, all in one system. That used to take 30 to 45 minutes. Now it’s done in under 10.”

Jawed Atahi, Placement Coordinator, Chisholm Institute

75%

Faster contingency scheduling

From 30–45 minutes to under 10, every time a student needs a placement change

<10

Minutes to reschedule a placement

Check availability, request the booking, notify student and supervisor — all in one system

Real-time dashboards show every student’s compliance status, hours logged, and outstanding assessments, with no spreadsheet compilation required.

“I can now quickly generate reports on host utilisation, student completion rates, and compliance bottlenecks, which helps identify capacity issues early.”

Jawed Atahi, Placement Coordinator, Chisholm Institute

Why InPlace Works for TAFE

InPlace isn’t a generic project management tool adapted for placements. It’s built specifically for the compliance, accreditation, and coordination demands of vocational education providers.

That distinction matters when you’re managing thousands of students across programs with mandatory industry placements and strict regulatory requirements. The platform is designed to complement how placement teams already work.

Built for institutions like Chisholm:

High-volume placement management across multiple programs
Compliance and accreditation tracking built in
Supervisor assessment coordination in one place
Real-time reporting without manual data work
Onboarding designed to be fast, with no IT expertise required

Time Savings Across the Team
Tasks that previously required multiple tools and back-and-forth communication now happen in a single workflow. Contingency scheduling alone dropped from 30–45 minutes to under 10.

Real-Time Compliance Visibility

Live dashboards across compliance status, hours logged, and assessments give coordinators an instant picture of every student’s placement journey, no spreadsheet required.

Streamlined Student Communications

Bulk communications via the student portal replaced individual follow-up emails, significantly reducing coordinator overhead and improving student experience.

Better Planning for Upcoming Cohorts

Instant reporting on host utilisation and completion rates enables the team to identify capacity issues early and plan future cohorts with confidence.

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“I would strongly recommend InPlace to other teams or providers managing student placements. Its intuitive design, strong compliance and tracking features, and time-saving efficiencies make it a reliable and effective solution, especially for high-volume or multi-programme environments.”

Jawed Atahi – Placement Coordinator, Chisholm Institute

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