Melbourne, Australia | October 23-24, 2025
The 2025 APAC InPlace User Group Conference has wrapped up, and what an incredible two days it was! Hundreds of InPlace users from across the Asia-Pacific region gathered in Melbourne to share knowledge, explore the latest innovations in placement management, and strengthen our vibrant community.
Watch the conference recap video to experience the highlights and energy of this year’s event.
Two Days of Learning, Networking, and Innovation
Hosted at Victoria University’s impressive City Tower venue, the conference delivered on its promise to provide the latest feature updates, strategies, and best practices to enhance how institutions manage Work Integrated Learning (WIL) and placement programs.
Day 1: Exploring Innovations in Placement Management
The conference kicked off with inspiring keynote presentations, including insights from QuantumIT CEO Guthrie White and Victoria University’s Prof. John Germov. Attendees gained exclusive access to the InPlace Development Roadmap, learning about recent improvements and exciting features on the horizon.
A standout moment was Adelaide University’s presentation on executing cutting-edge WIL strategies through InPlace, demonstrating real-world success in placement management innovation.
The afternoon featured discipline-specific breakout sessions covering 11 areas, from Nursing and Allied Health to Engineering, Creative Industries, and beyond, allowing users to dive deep into sector-specific challenges and solutions with their peers.
Our “Champions & Challenges” session brought the community together as customers shared 5-minute presentations on success stories, novel use cases, and lessons learned, fostering collaborative problem-solving across institutions.
The day concluded with feature demonstrations showcasing powerful tools like InSight Progressive Survey, InPlace Analytics, and CPP/Allowance functionality, followed by an unforgettable gala dinner at the stunning St Andrews Conservatory in Fitzroy.
Day 2: Deep Diving into Future Trends and Best Practices
Day two focused on the future of placement management and collaborative learning. Round table discussions brought users together to explore critical topics, including:
- AI tools in Placement & WIL: How artificial intelligence is transforming placement activities and broader WIL programs
- Commonwealth Prac Payment (CPP): Sharing experiences and best practices for implementation and administration
- Managing Placement Providers: Strategies for maintaining strong agency relationships and leveraging professional registers
- Executive & Government Reporting: Meeting the demands of senior management, TEQSA, and government regulators
- Systems Integration: Connecting InPlace with institutional systems for seamless data flow
- Expanding InPlace Adoption: Breaking barriers and engaging new stakeholders across institutions
Parallel discussion groups provided targeted support for both InPlace Network members and new users, while advanced feature demonstrations highlighted Opportunity Skill Matching, Cost Management tools, InPlace Logbook capabilities, and Placement Readiness features.
The WIL Config Project update gave attendees a glimpse into the future direction of the platform, reinforcing QuantumIT’s commitment to continuous innovation.
What Attendees Are Saying
The enthusiasm and value of this year’s conference was clear from the feedback we received: “It’s been a fantastic experience at the User Group 2025,” shared Daryl McMahon, Adelaide University representative. “As the end user, I have a better understanding of how the system works in the background, and how we can possibly utilize the system to ease our day-to-day work and better service our agency partners.”
Bec Edmunds, representative from Box Hill Institute highlighted the collaborative spirit: “Collaborating on different ideas, understanding the gaps, and how we can together work to better develop our system has been fantastic.”
Why This Conference Matters
The InPlace User Group Conference is more than just a product update. It’s a testament to the power of community. By bringing together placement coordinators, WIL professionals, system administrators, and academic leaders, we created an environment where ideas flow freely, challenges are solved collaboratively, and the future of placement management is shaped together.
Whether you’re already part of the InPlace family or considering joining our community, events like these demonstrate our commitment to:
- Continuous Innovation: Developing features that address real-world challenges
- Customer-Centric Development: Building solutions based on your feedback and needs
- Community Learning: Creating opportunities for peer-to-peer knowledge sharing
- Industry Leadership: Staying ahead of trends in WIL and placement management
Thank You
A heartfelt thank you to Victoria University for hosting us at their City Tower venue and to every attendee who made this year’s conference exceptional. Your participation, insights, and enthusiasm drive us to continually improve InPlace and better serve the placement management community.
Join Us in 2026!
Couldn’t make it this year? Want to be part of this dynamic community? The 2026 APAC InPlace User Group Conference promises to be even bigger and better. Stay tuned for details!
Here’s to the future of placement management and Work Integrated Learning.
